College of Creative Arts
Student Travel Grant 2007-2008 Guidelines
The College of Creative Arts (CCA) Student Travel Grant Program was created to support activities that lead to professional development for full-time students who are active majors in the College of Creative Arts. Funds donated to the College of Creative Arts and managed by the West Virginia University Foundation are the primary source for this program.
Examples of Appropriate Activities
- Travel to participate in workshops, classes and seminars.
- Travel to attend regional, national, or international events related to a student’s program of study.
- To assist with funding special projects or opportunities that lead to professional development.
- Travel to libraries to conduct research.
- Travel to assist in the presentation or performance/presentation of scholarly or artistic works that will significantly help in the development of advancement of a professional career in the Arts.
Award Amounts
- The maximum award for 2007-2008 domestic travel (continental United States) is $150.00
- The maximum award for 2007-2008 international travel is $500.00.
General Guidelines
Requests for support to attend a conference or other professional meetings should include detailed explanations of how such attendance will contribute to the development of the student as an artist, researcher, service provider, or potential teacher.
In any given year, the CCA Grants Review Committee will receive more requests for support than it can fully fund. To be considered for support, applicants must submit complete and comprehensible applications. This must include a full and accurate description of the proposed activity.
All applications must be submitted to the Chair of the Division for review and approval. Only one application will be funded for any individual during a given academic year. Deadlines for the program year are given below. A student may apply for funding after the travel has taken place, but the application must be received no later than the next scheduled deadline after the travel has been completed.
The committee will summarily reject applications that fail to provide information in the form requested.
Applicants who have any outstanding balances from previous awards or who have not submitted the required documentation from previous awards shall be ineligible.
The student must complete the application and take it to the Chair of the respective unit for review and approval. The Chair of the unit will review the application, and if approved at the divisional level, will forward the application to the Office of the Dean. Applications submitted directly to the Office of the Dean without the Chairs review and approval will be considered ineligible.
The completed and signed application must be submitted directly to the Office of the Dean of the College of Creative Arts by the end of the working day on the following applications deadlines.
- November 2, 2007: For travel occurring between August 16, 2007 and November 1, 2007 or for anticipated travel during the remaining 2007-2008 academic year.
- March 3, 2008: For travel occurring between November 2, 2007 and March 2, 2008 or for anticipated travel during the remaining 2007-2008 academic year.
- April 18, 2008: For travel occurring between March 3, 2008 and June 30, 2008 and for ANY INTERNATIONAL TRAVEL occurring during the summer months.
Making an Application/Which Forms to Use
All CCA grants require forms that can be either downloaded or accessed (word or PDF files)
All application forms must be typed.
Each grant proposal must include the following completed forms:
- College of Creative Arts Cover sheet
(PDF format) (Word format) - Appropriate University Grant Application with support materials
(PDF format) (Word format) - WVU Travel Authorization Form must be submitted along with the other forms.
(PDF format) (Word format)
Submit ONE COMPLETED AND SIGNED COPY of the application and appropriate forms to the College Creative Arts, Office of the Dean, by the corresponding deadline for activity listed above.
Evaluation Criteria
NOTE: The committee cannot provide funding for activities such as chairing panels, organizing professional events, or fulfilling association obligations.
Application review will be based on the following criteria:
- Significance of meeting and level of importance in the student’s professional field.
- Nature of presentation and process of presentation selection (e.g., peer review, invitation by session chair, etc.).
- Complete justification of all expenses. For example: How will the student be traveling? Is the mode of traveling the least expensive route, time, and means? What is the source for this information?
- Funding from sources other than CCA Student Travel Grant Program: Identify completely all funding sources (departmental, college, outside, personal; include a statement about other grant funds, if any, allocated for travel). If a student has requested or received funds from other university sources, indicate source and amount. What is the extent of others' and the student’s financial commitment to the proposed activity? The more complete the documentation of funding sources, the better the chances of receiving funds.
- The merit and value of the activity, especially its potential to enhance the student’s performance in teaching, research and creative activity, service and/or to facilitate professional development as an artist.
- Evaluations and comments provided by the Chair.
- The adequacy of the proposal, especially the project statement, budget, clarity, and appropriateness of supporting documentation.
AWARDS WILL BE MADE BASED ON THE QUALITY OF THE APPLICATION AND THE AVAILABILITY OF FUNDS DURING ANY GIVEN REVIEW CYCLE.
Administration
Students will receive written notification of any decision concerning the status of their application for a College grant.
- In the event that an award has been granted, the student must contact Melissa Morrison (melissa.morrison@mail.wvu.edu) in the CCA Expert Business Office within 7 working days of the receipt of their letter of award. This will activate the grant. Failure to contact Ms. Morrison within this time period will result in the rescission of the award.
- The College and University cannot advance any funds for the purpose of development activities. Expenses are covered through reimbursement only. In some cases, the College may be able to assist in directly purchasing tickets or paying for special conference registration. Ms. Morrison can assist you in defining your eligibility of this type of assistance.
- If there are funds from other sources (e.g., state), it may be necessary to process paperwork for prior approval, in which case university guidelines must be followed.
- Post travel reports and receipts must be provided within 10 working days of the completed activity to receive reimbursement for expenditures. Failure to provide the appropriate receipts and documentation will result in the award being rescinded.
If you have any questions, first see the Chair of you appropriate Division. Additional information concerning Student Travel can be obtained by contacting William Winsor or Theresa Z. Rhodes in the CCA, Office of the Dean.